Company Secretary to the Board of Directors - AS271

Our client, a leading telecommunication company, is looking for a Company Secretary to the Board of Directors. The Company Secretary will be in charge of organizing board and committee meetings, preparing meeting minutes, and handling the annual general meeting. They are the main point of contact for corporate governance matters and act as the primary liaison between board members and the Senior Leadership Team.

Your Role

Board of Directors Support

• Oversee and update the corporate calendar, providing guidance on governance matters to the CLO, CEO, CFO, and Board Chair

Develop, revise, and manage governance documents such as charters, policies, and delegation frameworks

Keep the comprehensive Board Handbook current, ensuring directors have all necessary reference materials

Liaise with Investor Relations to manage communications regarding Board activities

Organize and prepare preliminary agendas and coordinate advance meetings to align on Board discussions

Collaborate with Senior Leadership Team and other relevant departments to gather and review presentation materials

Support for Board Committees (Audit & Risk, Nomination, and Remuneration)

Assist in drafting meeting minutes, tracking key action points, and contributing feedback for committee reporting to the Board

Organization of the Annual General Meeting (AGM)

Prepare meeting materials such as resolutions, presentations, and speaker notes for the Chair

Record minutes and voting outcomes accurately

Manage post-AGM communications including the dissemination of minutes, vote tallies, approved documents, and follow-up responses

Shareholder Relations and Share Register Management

Maintain the official share registry, monitor blackout periods, and oversee employee and executive securities transactions, ensuring coordination with regulatory partners

Handle disclosures related to shares, Depositary Receipts, buybacks, shareholder updates, executive declarations, trading restrictions, and corporate governance matters

Your Profile

5 years + of experience in the corporate legal sector

Experience as a lawyer, legal counsel, or advisor

Brings deep knowledge in corporate law, finance, tax, audit practices, communication, and an understanding of national politics

Fluent in both English and French; Luxembourgish and German are considered as additional values

Strong skills in communication-able to draft clear documents and build effective presentations

Highly proactive, anticipates needs, and demonstrates initiative in tackling challenges

Recognized for collaborative work style and ability to build relationships in diverse, multilingual settings

If you are interested in this position or would like to discuss other roles that we are currently recruiting for, please forward your CV in English to applications(at)greenfield.lu

Greenfield Luxembourg is an equal opportunities employer and welcomes applicants from all sectors of the Community. Due to the nature of our client engagements, we are however unable to support applicants that are outside of our core market areas; and / or do not have an existing eligibility to work in Luxembourg or are not EEA / EU / Schengen country Citizens. We are unable to provide work permits or visa sponsorship opportunities.

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