Domiciliation & Corporate Secretary Officer

Join our dynamic team as a Domiciliation & Corporate Secretary Officer! This is an exciting opportunity for a legal professional with at least three years of experience in corporate governance and investment fund administration. In this key role, you will be responsible for organising board and shareholder meetings, drafting legal documentation, and ensuring compliance with Luxembourg legal and regulatory requirements. You’ll work closely with clients, internal teams, and senior stakeholders, acting as a trusted point of contact for all matters related to domiciliation and corporate secretarial services. If you have a strong legal background, excellent drafting skills, and a proactive mindset, we’d love to hear from you. Take the next step in your career and grow with us—apply today!

Description

• Serve as the main point of contact for the Bank’s clients in all matters relating to domiciliation and corporate secretarial services
• Ensure that directors, managers, and shareholders are duly informed before, during, and after meetings, in strict compliance with applicable legal and regulatory requirements
• Coordinate and participate in board meetings of the funds and / or companies administered by the Bank
• Coordinate and participate in shareholder meetings of the entities under administration
• Prepare accurate and timely minutes of meetings and draft any required circular resolutions
• Ensure that all mandatory filings with the Luxembourg Trade and Companies Register are completed accurately and within prescribed deadlines
• Maintain all corporate and legal records of client entities in an orderly and compliant manner
• Collaborate effectively with internal departments, including Investor Operations and Client Operations, to ensure coordinated service delivery and legal compliance
• Provide support to team members within the department, fostering a collaborative and efficient working environment
• Contribute to the development and implementation of internal projects aimed at enhancing processes related to domiciliation and corporate secretarial activities

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Offer

We offer you a permanent contract (CDI) in a dynamic financial institution.