Accountant (m / f)

Standish Management is a provider of specialized fund administration services for Managers and General Partners of Private Equity Funds. Founded in 2007, Standish has grown steadily and currently has over $500 billion in committed capital under administration, administering over 1,800 entities and reporting to more than 35,000 LPs. Standish Management is based in San Francisco with major offices in Los Angeles, Palo Alto, Boston, Seattle, Dallas, Denver, Chicago, New York, London and Luxembourg. Standish Management (Luxembourg) S.à r.l. is licensed by the CSSF as specialised professional of the financial sector (“PFS”) and specialises in corporate and fund administration services, with a focus on the provision of accounting and administrative services to alternative investment funds vehicles. Standish Management (Luxembourg) S.à r.l. is composed of 20 employees. Role purpose The Accountant is responsible for the end-to-end process of sales invoicing to clients, including contract input, invoice preparation, and payment follow-up. The role also includes responsibility for managing timesheet compliance and reporting, internal vendor payments, and general administrative tasks as assigned. Reports to : Finance Manager Key Responsibilities : 1. Sales Invoicing : Input all new client contracts into the system, including full contract details, applicable fees, and billing terms. Prepare client invoices on a quarterly and, if required, monthly basis. Submit draft invoices for approval by the Finance Manager and Contracting Officer prior to dispatch. Distribute approved invoices to clients and ensure timely delivery. Monitor incoming payments regularly and follow up on outstanding invoices. 2. Timesheet Management : Oversee the timesheet submission process to ensure all employees fill out their timesheets accurately and on time. Send weekly timesheet status reports to managers for follow-up with their teams. Prepare and submit a monthly timesheet summary report to the Contracting Officer and relevant managers. Conduct a quarterly review of all timesheets, verify completeness, and follow up with staff on any missing entries. Ensure that timesheets are accurately used as the basis for invoicing clients for Extra Fees and Expenses. Prepare and maintain time tracking files and timesheets registers in accordance with internal and external requirements. Ensuring consistency an accuracy of recorded working hours, flag discrepancies, and coordinate corrections where necessary. 3. Vendor Payment Processing : Collect and verify invoices from external vendors. Ensure vendor invoices comply with contractual terms and are properly approved. Prepare payments in the on-line system according to the payment schedule. 4. Accounting and System Entries : Post all client invoices and vendor invoices into the accounting system in a timely and accurate manner. Perform primary accounting duties for vendor-related payments and ensure documentation is complete. 5. Regulatory and Audit Support : Prepare and submit monthly and quarterly financial reports to CSSF. Assist with annual external audits by providing required financial documents and explanations. 6. Leave and Absence Monitoring : Maintain up-to-date records of employees leave in the internal system. Monitor employee vacation schedules and ensure proper request is submitted and approved. Provide regular reports on leave balances and planned absences. 7. General HR / Administrative Support : Perform additional tasks assigned by the manager or executive team. Requirements : Degree in Accounting, Finance, or related field. 2+ years of experience in a similar role, preferably in a professional services or consultancy environment. Strong knowledge of invoicing and basic accounting principles. Excellent attention to details and organizational skills. Prof...

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