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Corporate Administrative Assistant

Corporate Administrative Assistant

AtdomcoLuxembourg, Luxembourg, Luxembourg
Il y a 17 jours
Description de poste

About the Role

We are seeking a Corporate   Administrative Assistant to support our office operations by ensuring the smooth execution of administrative procedures, office systems, and project monitoring.

Key Responsibilities

  • Answer and direct incoming calls, ensuring smooth communication flow.
  • Provide accurate information and assistance to employees and visitors.
  • Maintain office directories and employee records.
  • Archive files and records (both hard copies and digital formats).
  • Ensure proper classification, sorting, and storage of documents.
  • Maintain office supply inventories and process orders efficiently.
  • Receive and process service paperwork from operational branches.
  • Handle purchase orders and reconcile them upon delivery.
  • Organize vendor invoices and maintain accurate filing systems.
  • Oversee maintenance of office equipment and coordinate repairs.
  • Ensure a safe and clean work environment by enforcing procedures.
  • Maintain office safety logs and employee communication boards.
  • Assist with the preparation of reports and data analysis.
  • Perform general office tasks, including typing, sorting mail, and operating office machines.

Your Profile

  • Minimum technical secondary diploma or equivalent experience in administration.
  • Prior experience in an administrative or office support role.
  • Strong organizational and multitasking abilities.
  • Proficiency in Microsoft Office and cloud-based systems.
  • Excellent communication and interpersonal skills.
  • Ability to maintain confidentiality and work independently.
  • Fluency in English, French is an asset.
  • Why Join Us?

  • Career growth opportunity.
  • A dynamic and collaborative work environment in the heart of Luxembourg’s financial hub.
  • Exposure to diverse investment structures and a fast-evolving industry.
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