Administrative Office

AII-Holdings SA AII-Holdings S.A. an investment holding company with a proven track record of investing in businesses that generate positive impact across India and Southeast Asia. It has emerged as a pivotal player in channelling resources towards ventures that generate financial returns and catalyze positive social change in these dynamic regions. AII-Holdings S.A. invests and provides long-term support and guidance to Impact driven businesses. AII-Holdings S.A. cooperates with the Asia Impact group. The Job Offer We are looking for a part-time Administrative Officer on a permanent contract. The successful applicant will be responsible for the administrative duties of AII-Holdings SA. 1. Maintenance of Registers Keep shareholder and CPEC registers up to date. Ensure proper documentation and tracking of capital contributions, transfers, and issuances / allotments. 2. Document Preparation and Certification Prepare certificates and documents related to corporate structure and ownership (including CPEC / Share Certificates). Support with notarisation, legalisation, apostille, and translations, as required. 3. Corporate Governance Support Arrange, attend, and minute Board of Directors and Shareholders' meetings (including videoconference setup where needed). Support in preparing and distributing agendas, supporting materials, draft resolutions, minutes. Maintain minute books and ensure proper archiving of corporate documents. Assist in improving administrative workflows. 4. Administrative and Regulatory Compliance (Luxembourg) Act as the main contact with our fiduciary service provider for statutory filings and corporate records. Liaise with the fiduciary service provider to ensure ongoing compliance with local laws and regulations. Liaise with the fiduciary service provider to monitor deadlines and coordinate the timely submission of required filings (e.g. annual accounts, changes in officers, etc.). 5. KYC / AML / GDPR Coordination Assist in managing and collecting KYC / AML documentation for shareholders, directors, and other stakeholders. Liaise with internal and external parties to ensure compliance with GDPR obligations and proper data archiving. 6. Liaison and Communication Serve as the administrative point of contact with shareholders, third-party advisors, and other departments (legal, finance, investor relations, etc.). Provide general assistance to the other departments on administrative and regulatory matters (if / when needed). Your Qualifications Diploma in Business, Administration or Law 5 years of professional experience, including experience in maintaining shareholder books and other tasks that require a high level of precision and attention to detail. Familiarity with Luxembourg company law Excellent English communication skills. Knowledge of Italian would be an advantage. Proactive attitude and ability to work independently and as part of a team Organized and methodical approach If you are a motivated Administrative professional seeking a challenging role in a young and ambitious company, we would love to hear from you. Please submit your updated resume and a cover letter hig...

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