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Corporate officer M / F

Corporate officer M / F

Hays LuxembourgLuxembourg, Luxembourg
Il y a 6 jours
Description de poste

Our client, a European institution, is looking for a Corporate Officer who speaks english fluently. This temporary contract is to start as soon as possible.

Responsibilities :

  • Under the supervision of the Head of Unit, contribute to the smooth and timely running of the Board-related processes, including formatting and distribution of Board documents, monitoring of the agenda, managing calendars.
  • Coordinate the organisation of meetings and events, including attendance registration, management of building accesses, on-site support with meeting room preparation, handling of guests.
  • Contribute to the efficient administration and reporting of operational decisions under the specific authority delegated by the Board to the Chief Executive.
  • Assist with General Meeting-related decision-making processes, information-sharing, updates of shareholder information in the system.
  • Maintain internal databases.
  • Promote good communication, within the Unit and beyond, to support effective cooperation as well as dissemination of information and knowledge sharing.

Qualifications :

  • University degree, preferably in a relevant field (e.g. business administration, law, political sciences, finance).
  • A minimum of 3 years of relevant professional experience in a relevant field, preferably with an emphasis on institutional, corporate, governance matters.
  • Good drafting, editorial, and presentation skills, with the ability to communicate clearly and concisely.
  • Excellent knowledge of standard MS Office Tools (Word, Excel, PowerPoint)
  • Prior experience in event planning, including exposure to senior level management, would be an advantage.
  • Fluency in English and very good knowledge of at least one further EU working language. Knowledge of other languages would be an advantage.

    • Competencies :

  • Strong interpersonal skills and ability to collaborate across teams and levels.
  • Results-oriented, with the ability to manage multiple tasks and deadlines.
  • Strong oral and written communication skills and ability to deal with internal and external contacts at all levels.
  • Excellent interpersonal skills and strong team spirit.
  • Excellent administrative and organisational skills and ability to prioritise.
  • High level of discretion and confidentiality.
  • Flexibility and adaptability.
  • Ability to work within tight deadlines, to react swiftly and effectively to new situations in a client-focussed and high-quality service environment.
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