Executive Assistant

Executive Assistant (fixed-term contract) Generali is one of the largest global insurance and asset management providers. Established in 1831, it is present in 50 countries in the world the Generali Group is one of the most significant players in the global insurance and the asset management industry. Asset management is mainly performed through Generali Investments : an ecosystem of asset management firms (“Generali Group Affiliates”), delivering a portfolio of specialist capabilities. Generali supports each firm to innovate and grow with full investment autonomy ensuring they are set up to develop sustainable and innovative solutions. With the stability of Generali Group backing, the platform enables investors to access distinctive strategies and experts' insights. Generali Investments Luxembourg S.A. (GIL) manages traditional and alternative investments (i.e. through UCITS and AIF investment vehicles) on an international scale with the experience and professionalism of the Generali Investments Affiliates, in addition to the world-class investment firms available through its' funds offerings. Fixed-term contract for initially 6 months with the possibility of renewal and transformation into permanent position based on organizational needs Main Tasks : Provide quality and timely administrative support to the CEO. Maintaining and coordinating an effective calendar and filing system, ensuring the CEO's competing demands are effectively managed. Managing and recording correspondence, both emails and letters, received and distributed via SharePoint. Coordinate and support the CEO's scheduling and ongoing work with the Executive Team, including providing administrative support as required. Assist with planning major organizational events, such as annual conferences. Coordinate relevant staff responses and / or input into projects, programs, reports, correspondence, and matters. Produce high-quality reports, summaries, or other documentation for the use of the CEO, Board, and Executive Team. Support the CEO by proactively responding to inquiries from Board Members, stakeholders, staff, and other clients with a high level of discretion, maturity, diplomacy, and judgment, ensuring exceptional customer experience. Maintain a high level of awareness of matters coming into and out of the CEO's office to effectively respond to inquiries and exercise sound judgment on the manner of response. Form a deep understanding of the group and senior management of key functions Prepare agendas and minutes of various internal and external meetings convened or attended by the CEO (or other agreed meetings). Organize all travel for the CEO, both local and international. Provide high-level administrative support to Executive Team members, as agreed with the CEO. Managing the CEO's expense documentation, such as expense claims and credit card receipts. Must have : Minimum of 8 years' experience as an executive assistant to senior management in a fast-paced office environment. College / University degree preferred, or equivalent work experience. Knowledge of the Fund's industry Fluent in English and Italian; knowledge of French or German Tech-savvy; proficient in MS Office 365 programs; demonstrated experience creating presentations for executives; experience with Teams, SharePoint, Power BI, Salesforce a plus. Advanced proficiency in Excel required to create and manage complicated spreadsheets. Strong passion for emerging technologies, particularly AI. Teleworking limited to once a week alternating days Skills : Excellent written and verbal communication skills. Exceptional attention to detail and adaptability. Solution oriented; Proactive approach and team player; Highly motivated, able to work efficiently under pressure; Ability to work in an international and multicultural environment; Taking ownership of tasks, excellent prioritization skills and a hands-on attitude Strong sense of integrity and ethics. As part of GIL pre-hire background screening process, we apply a risk-based approach to determine the requirement of carrying out such checks on candidates, including criminal record checks. This role is...

TLNT1_LU