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Executive Assistant - Law firm

Executive Assistant - Law firm

Source UpLuxembourg, Luxembourg, LU
Il y a plus de 30 jours
Type de contrat
  • Quick Apply
Description de poste

Source Up was founded in 2021 and is a company based in Luxembourg. We carry out our assignments in various sectors, ranging from banking, private equity, insurance, industry…with a pragmatic, proactive and solution-driven approach.

We strongly believe in the ideal of "having the right people in the right job".

We combine people and technology to connect individuals to their future professional project 🔗

We work with passion for candidates and employers with the ambition to bring the greatest number of people to bloom in their professional environment 🌺

Why apply ?

Do you want to work in an international law firm with over 30 offices worldwide?

Would you like to be part of a dynamic and enthusiastic team?

Would you like to join a firm that offers employees and partners the opportunity to play a key role in strengthening the office and presence within the Luxembourg market

About the offer

Permanent contract

Location : Luxembourg

Top 3 Key competencies :

  • Organised
  • Multitasking
  • Fluent French / English

About our client

Sector : Law Firm

Values : Collaboration | Networking | International Mindset

Employees : Worldwide : 2000+

Your missions

As an Executive Assistant, you will :

  • Provide high-level administrative and organisational support to Partners and legal teams
  • Prepare and handle legal documentation and correspondence (including RCS filings)
  • Support in paralegal tasks related to client onboarding, corporate formalities, and compliance coordination
  • Assist in opening client files and gathering KYC / compliance documentation
  • Coordinate business travel arrangements, meetings, and agendas
  • Maintain internal databases and ensure timely updates of client records
  • Liaise with clients and internal departments in a professional and confidential manner
  • Assist with calendar management, expenses, and team logistics

    • This position is a great opportunity to :

  • Join a dynamic, international work environment within a reputable law firm
  • A supportive team culture and exposure to high-level legal matters
  • Competitive compensation and benefits package

    • Your ideal profile

  • Minimum of 4 years' experience as an Executive Assistant or Legal Assistant, ideally in a law firm or Big Four environment
  • Fluent in French and English, both written and spoken
  • Strong understanding of legal administrative processes,
  • Experience with RCS filings and basic corporate formalities
  • Excellent coordination and organizational skills, with the ability to prioritize and multitask
  • Strong attention to detail, confidentiality, and professional demeanor
  • Proficiency with MS Office and legal management systems

    • A candidate experience with Source Up, it’s …

  • Carry out a skills assessment (soft skills and technical skills) in order to better define your professional project
  • Access to your test results to guide you to your best career choices
  • Interview coaching session before the client meeting
  • Consistent and fair recruitment process with respect, transparency and trust
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    Executive Assistant • Luxembourg, Luxembourg, LU