Legal Secretary

Company Description

Our client is a leading international law firm with a strong presence in Luxembourg. The firm is renowned for its excellence, high-end clientele, and collaborative work environment. To support its growing operations, the firm is currently looking for a Legal Secretary with billing responsibilities, who is fluent in French, English, and German , to join its dynamic team of legal professionals.

Responsibilities

Provide comprehensive administrative and secretarial support to a team of lawyers.

Draft and format legal correspondence, presentations, and other legal documents.

Handle incoming and outgoing communications, schedule meetings, and manage agendas.

Coordinate travel arrangements and prepare expense reports.

Manage client files and ensure proper archiving and documentation.

Prepare, issue, and follow up on client invoices (billing coordination and time entries).

Liaise with internal finance and accounting teams to ensure timely billing processes.

Assist in onboarding new clients and maintaining client databases.

Profile

Proven experience (minimum 3 years) as a Legal Secretary, ideally in a law firm or professional services firm.

Familiar with legal documentation and terminology, particularly in a cross-border context.

Fluency in French, English, and German is essential (spoken and written).

Strong command of MS Office (Word, Excel, PowerPoint); experience with billing systems is a plus (e.g., Elite, Aderant, or equivalent).

Excellent organisational and time-management skills.

Discreet, professional, and able to handle confidential information.

High level of attention to detail, especially in billing and document formatting.

The Offering

Join a prestigious and international law firm with a long-term vision.

Work in a collaborative and respectful environment with high standards of excellence.

Competitive salary and benefits package.

Opportunities for continued learning and internal career development.

Modern and centrally located offices in Luxembourg City.

Flexible work policy (subject to internal guidelines).