Cette offre d'emploi n'est pas disponible dans votre pays.

Finance & Operations Manager

Herbert Smith FreehillsLuxembourg, Luxembourg

Il y a 19 jours

Description de poste

JOB DESCRIPTION

At Herbert Smith Freehills Kramer, our ambition is to help you achieve your goals.

Exceptional client service and the pursuit of excellence are at our core. We invest in and care about our client relationships, which is why many are incredibly longstanding. And we enjoy breaking new ground, as we have for over 100 years.

We are where you need us to be. We are in the world's largest markets, key financial centres and major growth hubs. Our international footprint is extensive and committed.

We are at our best tackling complexity and navigating change. We work alongside you on demanding contentious matters, exacting regulatory work and complex public and private market transactions. We are recognised as leading in these areas.

We are immersed in the sectors and challenges that impact you. We are recognised as standing apart in energy, ESG, infrastructure and resources. And we're focused on areas of growth that affect every business across the world, including technology and digitalisation.

All of this is achieved by supporting the growth of our people, who help us deliver on our ambition - which is to help you achieve yours.

Your goals. Our ambition.

The Opportunity

Key responsibilities :

Finance

Oversee day-to-day financial operations, including matter management, billing, expenses, accounts payable and receivable, VAT, payroll, budgeting, and financial reporting.
Will be supported by specialist teams from London and Paris, using established policies, procedures and shared systems.
Ensure compliance with all taxation, financial and legal requirements, including regulatory reporting, VAT and tax returns.
Coordinate and manage external advisors that assist with ensuring all taxation, financial and legal compliance obligations are met in a timely manner.
Support the financial reporting needs of the partners and lawyers utilising support from London and Paris.
Manage cash flow and banking requirements, including compliance with client monies and SRA rules.
Manage payment of partners remuneration, including managing associated tax and social security contributions.
Coordinate with external auditors, local tax authorities and regulatory authorities as needed.
Work with central Tax & Partner finance colleagues.
Work with central and regional Business Finance teams as necessary.

Operations

Manage office administrative functions, including serviced offices facility management, procurement, and key vendor relationships.

Manage administrative support teams to meet the requirements of the office.

Develop and implement operational policies and procedures to enhance efficiency and productivity, including business continuity and physical security.

Oversee the systems including IT infrastructure and hardware needs working with London and Paris IT.

Support with HR matters where required, in conjunction with Paris and London HR.

Coordinate with London and Paris on all office issues and support requirements as necessary.

Ensure compliance with all firm policies and procedures.

Coordinate with London and Paris for risk management, business insurance and health and safety requirements of the office.

Manage and report on the office's environmental performance including energy management and recycling

Ownership and responsibility for the successful running and coordination of office and client meetings and events

Qualifications, skills and experience

A minimum of four years of high level experience as a Secretary or Office Manager working in a professional services environment or experience in a finance role.

Intermediate to Advanced skill level with Microsoft Office Suite (Outlook, PowerPoint, Excel and Word).

Strong capability to adapt to a new and challenging environment.

Excellent attention to detail.

Excellent client and business focus.

Strong judgement and problem-solving ability.

Fluent in English and French mandatory.

Competencies

Personal Leadership

Positively impacts those around them, makes quality decisions and develops themselves both personally and professionally

Demonstrates sound knowledge in their field

Anticipates potential problems and identifies a range of possible solutions

Adapts their interpersonal style to suit different audiences in a genuine way

Builds Authentic Relationships

Takes time to get to know people beyond their role

Treats people with respect and in a fair and consistent way

Recognises when colleagues are under pressure and volunteers to assist them where possible

Collaborates with others

Works within teams and across boundaries to share knowledge and achieve results

Identifies and builds relationships required to achieve the best outcomes for the firm

Engages people with the right skills, knowledge and expertise to provide advice and assist with tasks

Connects other people in the firm who have mutual interests or work objectives

Generously shares their time, knowledge, expertise and talent to support others’ success

Enhances the Client Experience

Creates opportunities to enhance the experience of the firm’s clients through their daily tasks

Behaves consistently with the firm’s values in their interactions with others

Conducts themselves in a way that reflects positively on the firm’s brand, both inside and outside the firm

Achieves Results

Maintains focus and drive to achieve quality outcomes

Focuses their time and efforts on issues that will have the greatest impact on agreed objectives

Anticipates responses and plans their approach accordingly

Looks for the most effective way to achieve outcomes

Maintains perspective and optimism when faced with setbacks

Team

Business Finance

Working Pattern

Full time

Location

Luxembourg

Contract type

Permanent Contract

Diversity & Inclusion

We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives. We see this as essential to our success, including our ability to innovate and achieve sustained high performance. This is a key part of our Values—Human, Bold, and Outstanding.

Créer une alerte emploi pour cette recherche

Finance Manager • Luxembourg, Luxembourg