Receptionist / Administrative Assistant

If you are an experienced Receptionist / Administrative Assistant, you will provide high-quality administrative support in French and English. This role is key to ensuring smooth daily operations by supporting lawyers, office staff, and their teams, while delivering professional and efficient service to both internal and external clients. The successful candidate will work closely with colleagues across the office and liaise with external contacts, contributing to the effective functioning of the office and supporting its business objectives.

Description

• Serve as the first point of contact, providing a professional, efficient, and welcoming experience for clients, visitors, and staff.
• Manage incoming calls using a telephone system, ensuring professional and courteous communication.
• Coordinate video conferences and liaise with internal and external teams as needed.
• Organize travel logistics and workspace arrangements for visiting colleagues and clients.
• Oversee the booking, setup, and maintenance of meeting rooms, ensuring all facilities are clean and operational.
• Arrange catering and refreshments for internal and external meetings.
• Provide general administrative support to ensure smooth daily office operations.
• Assist with finance-related tasks, including invoice processing and expense management.
• Maintain records related to building access and security for staff and visitors.
• Support workplace health and safety initiatives, including acting as a First Aider or Fire Warden.

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Offer

We offer a permanent position within a law firm.