Talent.com
This job offer is not available in your country.
Chief Executive / Deputy Chief Executive - Operational Assistant - Procurement (M / F)

Chief Executive / Deputy Chief Executive - Operational Assistant - Procurement (M / F)

SOFITEX TALENT RECRUITMENTLuxembourg, Luxembourg
6 days ago
Job description

À propos de nous

Sofitex Talent Recruitment

Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité.

Mission

For one of our clients, a European Institution located in Luxembourg Kirchberg, Sofitex Talent is currently looking for an :

Chief Executive / Deputy Chief Executive - Operational Assistant - Procurement (M / F)

Job Description : Reporting line

The incumbent(s) report to and work under the supervision of senior members of the Procurement Unit within the CE / FSO / FS / FAF&P Division.

Purpose

To support the Procurement Workload Management Project by alleviating administrative and coordination tasks from procurement officers, with a strong focus on digital tools (M365, Power BI, Teams), enabling strategic delivery and ensuring continuity and quality of procurement operations during a period of exceptional workload.

Responsibilities

  • Coordinate with internal services to facilitate procurement processes.
  • Assist services with drafting Procurement Request Forms (PRFs), Contract Proposal Summary Notes (CPSNs), and contracts.
  • Liaise with external entities for contract signatures and follow-up.
  • Contribute to the development and execution of the 2026 Procurement Plan.
  • Ensure data accuracy and consistency in the Procur Dashboard.
  • Prepare quarterly procurement statistics and liaise with relevant services for validation.
  • Assist with the migration of contracts from M-Files to M365.
  • Organise targeted training sessions for procurement officers and internal stakeholders.
  • Support digitalisation efforts in procurement workflows, including document automation and e-signature coordination.
  • Maintain and update digital records and dashboards using collaborative platforms (e.g., SharePoint, Teams, OneDrive).
  • Assist in the configuration and testing of digital tools used for procurement tracking and reporting.
  • Contribute to the improvement of digital templates and forms to streamline procurement documentation.

Profil

Qualifications

  • A minimum of three (3) years’ relevant professional experience in administrative support, coordination, or procurement-related tasks.
  • Experience in project-based environments and handling time-bound deliverables.
  • Exposure to digital tools and platforms used in procurement or administrative workflows.

    • Competencies

  • Excellent knowledge of English; knowledge of other EU languages would be an advantage.
  • Proficiency in MS Office and document management systems.
  • Familiarity with PSFT and M365 is a strong asset.
  • Experience with digital collaboration platforms (e.g., SharePoint, Teams).
  • Understanding of e-signature workflows and digital archiving practices.

    • Soft Skills

  • Strong organisational and coordination skills.
  • Clear and professional communication, both written and verbal.
  • Ability to work collaboratively with internal services and external stakeholders.
  • Proactive and solution-oriented mindset.
  • Comfortable working in a dynamic environment with shifting priorities and tight deadlines.
  • Capable of managing multiple tasks efficiently and meeting project deadlines.
  • High attention to detail and accuracy in documentation and data handling.
  • Discretion and professionalism in handling sensitive procurement information.

    • This is an opportunity for an initial contract of 2 months, with possible extensions afterwards.

    Salary ranges between 3247€ and 5300€ gross per month, depending on experience.

    Ref : as5m7vddym

    Create a job alert for this search

    Executive Assistant • Luxembourg, Luxembourg

    Related jobs
    • Promoted
    Operational assistant - procurement M / W

    Operational assistant - procurement M / W

    Hays LuxembourgRoth an der Our, DE
    We are currently recruiting, on behalf of a prestigious European Institution , for a professional to join its Procurement Unit. This role is part of a strategic initiative to support the Procurement...Show moreLast updated: 2 days ago
    • Promoted
    Operations Officer (M / F / D)

    Operations Officer (M / F / D)

    MOVENTUM S.C.A.Luxembourg, Luxembourg
    Operations Officer (m / w / d) 🌍 About Us As an independent financial service partner, Moventum S.The digital “MoventumOffice” platform offers access to more than 10,000 funds, ETFs and other ...Show moreLast updated: 20 days ago
    • Promoted
    Chief Executive / Deputy Chief Executive - Operational Assistant - Procurement (M / F)

    Chief Executive / Deputy Chief Executive - Operational Assistant - Procurement (M / F)

    Sofitex Talent RecruitmentLuxembourg, Luxembourg, Luxembourg
    LE POSTE : For one of our clients, a European Institution located in Luxembourg Kirchberg, Sofitex Talent is currently looking for an : Chief Executive / Deputy Chief Executive - Operational Assistant...Show moreLast updated: 5 days ago
    • Promoted
    Short term Power Expert (m / f / n)

    Short term Power Expert (m / f / n)

    EnovosDahnen, DE
    Short term Power Expert (m / f / n).Department : Energy Management & Trading | Location : Esch-sur-Alzette | Contract : Permanent | Job Requisition N°19233. You steer and develop trading strategies, especi...Show moreLast updated: 30+ days ago
    • Promoted
    Chief Technology Officer (CTO) (M / F)

    Chief Technology Officer (CTO) (M / F)

    CASINO 2000Dahnen, DE
    CHIEF TECHNOLOGY OFFICER (CTO).Pour piloter notre stratégie technologique et accompagner la transformation numérique de notre établissements, nous recherchons un(e) Chief Technology Officer.Passion...Show moreLast updated: 16 days ago
    • Promoted
    Corporate Officer (M / F)

    Corporate Officer (M / F)

    Fundamentals SADahnen, DE
    This is your chance to join an organization driven by innovation, collaboration, and a shared commitment to excellence in the fast-evolving financial sector. As an independent, specialized professio...Show moreLast updated: 30+ days ago
    • Promoted
    Procurement Operations Assistant (M / F)

    Procurement Operations Assistant (M / F)

    Randstad LuxembourgLuxembourg, Luxembourg
    Procurement Operations Assistant About the Role : On behalf of our client, a major player in its sector, we are currently seeking a highly organised and tech-savvy Procurement Operations Assis...Show moreLast updated: 5 days ago
    • Promoted
    Head of Project Management Office (m / f / n)

    Head of Project Management Office (m / f / n)

    CreosDahnen, DE
    Head of Project Management Office (m / f / n).You lead, motivate and manage the Creos Project Managers to assure efficient, framed and harmonized execution of the project management.You drive the portf...Show moreLast updated: 30+ days ago
    • Promoted
    Assistant Manager AML KYC

    Assistant Manager AML KYC

    JTC LuxembourgGasperich - Cloche d'Or area- Luxembourg, Luxembourg
    MAIN RESPONSIBILITIES AND DUTIES Report to the AML / KYC Manager and is based in Luxembourg.Fulfil the KYC / AML requirements in relation with on-boarding of new clients active in the funds industr...Show moreLast updated: 13 days ago
    • Promoted
    Fund Oversight Officer - (CDD 12-month)

    Fund Oversight Officer - (CDD 12-month)

    ING LuxembourgDahnen, DE
    ING Solutions Investment Management (ISIM) is looking for a.Fund Oversight Officer (CDD 12-month).ISIM is a subsidiary of ING Luxembourg. ISIM benefits from the status of a “Super ManCo” as it has t...Show moreLast updated: 29 days ago
    • Promoted
    Head of Operations – Electrical Engineer

    Head of Operations – Electrical Engineer

    Joule SàrlJunglinster, Luxembourg
    Joule is a midsized company based in Luxembourg, driving the energy transition forward.We empower people to take control of their power by delivering smart and tailored solutions for every home and...Show moreLast updated: 30+ days ago
    • Promoted
    Senior Corporate Officer | Variété et expansion

    Senior Corporate Officer | Variété et expansion

    Austin BrightDahnen, DE
    Rejoignez une fiduciaire à taille humaine, implantée au Luxembourg et reconnue pour son approche personnalisée auprès de clients internationaux variés (SOPARFI, holdings, fonds d'investissement, st...Show moreLast updated: 23 days ago
    • Promoted
    Chief Executive / Deputy Chief Executive - Operational Assistant - Procurement (M / F)

    Chief Executive / Deputy Chief Executive - Operational Assistant - Procurement (M / F)

    SOFITEX TALENT RECRUITMENTDahnen, DE
    Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès s...Show moreLast updated: 6 days ago
    • Promoted
    Procurement Operations Assistant (M / F)

    Procurement Operations Assistant (M / F)

    RandstadAmmeldingen an der Our, DE
    Procurement Operations Assistant.On behalf of our client, a major player in its sector, we are currently seeking a highly organised and tech-savvy. Procurement Operations Assistant.You will join a d...Show moreLast updated: 6 days ago
    • Promoted
    Head of Fund Operations, Semi-Liquid Product

    Head of Fund Operations, Semi-Liquid Product

    XB ConsultantsLuxembourg, Luxembourg
    Introtroduction Our client is a leading global Private Equity firm with an established and growing operation in Luxembourg. Role “Head of Semi-Liquid Product Operations and Oversight”, i.Team lead...Show moreLast updated: 4 days ago
    • Promoted
    General Procurement Europe Multi-Countries Project Buyer Assistant (H / F / X)

    General Procurement Europe Multi-Countries Project Buyer Assistant (H / F / X)

    Manpower Luxembourg S.A.Koperich, DE
    General Procurement Europe Multi-Countries Project Buyer Assistant (M / W / X) .For the Region Multi-Countries, offices based in Luxembourg, we are looking for a Procurement Project Assistant in the Ge...Show moreLast updated: 8 days ago
    • Promoted
    Purchasing Assistant (M / F)

    Purchasing Assistant (M / F)

    SolarCleano SàrlDahnen, DE
    SolarCleano is an ambitious and agile SME located in Luxembourg producing high tec robotic solutions for the maintenance of solar panels. Today almost half of the turnover is performed outside Europ...Show moreLast updated: 30+ days ago
    Chief Executive / Deputy Chief Executive - Operational Assistant - Procurement (M / F)

    Chief Executive / Deputy Chief Executive - Operational Assistant - Procurement (M / F)

    SOFITEXLuxembourg, LU
    Quick Apply
    Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès s...Show moreLast updated: 6 days ago
    • Promoted
    Procurement & Digital Project Assistant (H / F / X)

    Procurement & Digital Project Assistant (H / F / X)

    Manpower Luxembourg Intérim SALuxembourg Findel, Luxembourg
    For our HQ in Luxembourg, we are looking for a Procurement & Digital Project Assistant in the General Procurement department. The role will be taking care of digital new initiatives, like e-commerce...Show moreLast updated: 26 days ago
    • Promoted
    INTERNSHIP - Procurement

    INTERNSHIP - Procurement

    ING LuxembourgDahnen, DE
    ING Luxembourg is looking for an intern within its Procurement department on an internship contract.Within the Procurement department you will : . Bring administrative support within the team on regi...Show moreLast updated: 21 days ago