Legal Directorate - Administrative Assistant (M / F)

LE POSTE : For one of our clients, a European Institution located in Luxembourg Kirchberg, Sofitex Talent is currently looking for a : Legal Directorate - Administrative Assistant (M / F) Job Description : The Administrative assistant will work in close cooperation with a team of professionals and other administrative / operational assistants. Responsibilities : Edit and proofread all outgoing documents in terms of compliance with administrative procedures and ensure quality control of documents Carry out general secretarial duties and administrative tasks, including mail / document control and distribution, filing, organisation of meetings Prepare draft correspondence on various topics for the Division, including notes, reports, and presentations Verify data to be inserted in contractual documents and coordinate with other Directorates to assist lawyers in the preparation of new contracts and other documents Make suggestions and contribute to improve key records management processes in the Division and the Department PROFIL RECHERCHÉ : Qualifications and professional skills

• Certified secondary level education, complemented with a 2-year certification in a relevant field (e.g. secretarial studies, business administration)
• At least 3 years of relevant, professional experience (i.e. in similar or related tasks); experience acquired as secretary / administrative or legal assistant in a law firm, corporate legal function, or any other legal environment, is a distinctive advantage
• Very good knowledge of the standard IT & office tools (particularly Word, Excel, PowerPoint, and Outlook), Acrobat, common office hardware (e.g. printing and scanning equipment); familiarity with Electronic Documents Management tools, electronic archiving, and reporting tools is an advantage
• Excellent knowledge of English is required
• Very good knowledge of Spanish is required Competencies
• Achievement Drive : continually keeps an eye on performance, focusing on improving it, showing drive and determination to meet short and long-term goals.
• Change Orientation : Adapts to differences and changes in the environment; takes a flexible approach to reach outcomes.
• Collaboration : Works cooperatively as part of a team; works collaboratively with peers across organisational boundaries based on a genuine interest in and an accurate understanding of others and their individual perspectives and concerns.
• Organisational Commitment : Is willing to commit to an organisation whose mission is to support Europe and is open to diversity, and to align her / his own behaviour with the organisation's needs and intrinsic values, acting with integrity in ways that promote the organisation's mission...

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