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Administrative assistant H / F
Hays LuxembourgLuxembourg (Canton), Luxembourg, Luxembourg14 days ago
Job descriptionSecondary education with a 2-year certification or equivalent experience in a relevant field Minimum 3 years of experience in administrative support, ideally in a middle / back-office role Strong organisational skills, autonomy, and attention to detail Proficiency in MS Office; knowledge of Business Objects is a plus Excellent command of English; French and other EU languages are an asset
Our client, a European organization based in Luxembourg, is looking for an Administrative officer to support the Co-financing & Partnerships Division.
Key Responsibilities :
- Coordinate the division's administrative activities
- Organise meetings, business trips, and welcome external visitors
- Prepare and manage documents, reports, statistics, and shared tools
- Ensure procedures are followed and deadlines met
- Liaise with internal and external stakeholders, including mandators
- Maintain contact lists and support legacy mandate communications
- Assist with internal systems (e.g. Notes, GED, calendars, distribution lists)
- Contribute to a collaborative and positive team environment
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Administrative Assistant • Luxembourg (Canton), Luxembourg, Luxembourg