Manager – Corporate Secretarial

Responsibilities :

• Act as Company Secretary of the Funds including the arrangement of Board, Audit Committee, Finance Committee and Shareholder meetings
• Play an active part in the Corporate Secretarial Team in Luxembourg responsible for the management of open-ended Real Estate investment funds
• Attending and preparing minutes for meetings, circulation of draft minutes, collation of comments and execution of minutes etc.
• Provide the Boards with advice on governance and statutory matters
• Act as a representative of the company as the appointed Company Secretary of all Luxembourg domiciled subsidiaries of the Funds
• Preparation of Board and Shareholder meetings, drafting of minutes, and management of the approval and execution of legal documentation
• Manage the Funds’ Finance Committees as necessary, including preparation and processing of documentation
• Manage updates to the Funds’ Prospectuses and principal agreements, including liaison with stakeholders and external counsel
• Arrange internal loan documentation including PPL agreements, drawdowns and prepayments, long and short-term loan agreements etc.
• Manage the day to day relationship with external providers of domiciliation services for SPVs outside Luxembourg
• Oversight of the organization and execution of annual and ad-hoc Board and general meetings
• Manage the Funds’ day to day relationship with the Depositary
• Process appointments and resignations of directors and proactively ensure compliance with annual filings with the CSSF and the Luxembourg Trade Registrar
• Handle the review, execution, notarization and legalization of documents
• Maintain corporate structure charts, corporate calendars, compliance spreadsheets and corporate fact sheets as necessary for control purposes
• Provide back up support to other members of the Corporate Secretarial team as required

Requirements :