Operational assistant M / F

Our client, a European institution, is looking for an Operational Assistant who speaks English fluently. This temporary contract (interim) starts as soon as possible. Accountabilities : a) Supporting the contract harmonisation project by : - testing new digital procurement tools in UAT and coordinating with central procurement in remediating challenges identified - managing contract data for the HR department, including migrating the data onto the new production platform - mapping of call-off contracts to framework contracts - running purchasing checks and allocations for call offs where the accrual was not taken into account in the framework agreement / call-off b) Supporting the consultancy category project by : - submitting required procurement data and input for HR - coordinating the mapping of HR procurement activities and contracts into bank-wide categories - coordinating responses to requests from central procurement as the project progresses - providing input into the digitisation of signatures c) Coordinating the administration for HR procurement by : - entering all HR contracts / Framework Agreements into PeopleSoft Financials - regularly updating the Procurement Dashboards and coordination tracker - ensuring requisite approvals have been collected for all contracts, framework agreements, call-offs and addenda in HR procurement before sending, filing and archiving them - monitoring and maintaining the team mailbox (filing / archiving) d) Launching calls for tender - Participate in HR's calls for tenders Qualifications : - Secondary level diploma, completed with a 2-year certification in a relevant field (e.g. procurement, accounting, business administration) or secondary level diploma with equally qualified experience in a relevant field. - Minimum of 3 years' experience in an operational or business support position in a relevant field. - Knowledge of (public) procurement standards is strongly desirable. - Diligence and ability to self-organise and work across a wide range of topics and teams - Very good verbal and written English language skills. A good command of French would be advantageous. - Very good knowledge of standard IT & office tools (particularly Word, Excel and Outlook). - K...

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