Senior Legal Officer

Why apply ?

🌍 You will be working in an international company based in Luxembourg with side offices in various locations worldwide.

💡 Recognized as a professional and reliable service provider to the funds industry, they offer innovative solutions solutions and empower their employees to grow their expertise.

💬 Our client fosters a culture of connection, proactivity and autonomy.

About the offer

📝 Permanent contract

🏠 Location : Luxembourg - City Center

📲 Top 3 Key competencies :

• Former exposure to Board Meetings
• Minimum of 5 years in a paralegal role
• Fluent English, French is a plus

About our client

Sector : Service provider in funds administration, domiciliation, reporting solutions, structuring

Values : Innovation | Excellence | Solution driven

Employees : Worldwide +80

Role & Responsibilities

Client and Stakeholder Interaction : Engage with clients, board members, and third-party intermediaries (e.g., banks, lawyers, accountants, and tax advisors) through in-person meetings, written communication, and phone calls.

Company Secretarial Transactions : Oversee a range of company secretarial activities, such as incorporations, share allotments, capital reductions, director changes, company strike-offs, amendments to articles of association, buybacks, powers of attorney, and loan notes. This includes preparing and / or reviewing corporate approvals, Companies House filings, and updating statutory registers.

Operational Management : Manage the day-to-day company secretarial operations for entities, ensuring compliance and efficiency.

Regulatory Compliance : Monitor changes in legislation and the regulatory environment, implementing appropriate actions as necessary.

Client Onboarding and Administration : Collaborate on the setup and onboarding of client structures and administer complex international arrangements.

Meetings Management : Prepare for board and shareholder meetings, document proceedings, draft or review minutes, and circulate action items.

Statutory Record Maintenance :  Ensure accurate and up-to-date statutory records and compliance with annual and ad-hoc filing requirements.

Entity Health Checks : Proactively schedule and conduct regular reviews of entities’ records.

Cross-Team Collaboration : Work closely with the Co-Sec and Accounting teams, as well as other offices, with a focus on seamless client service delivery.

Compliance and Due Diligence :   Assist in preparing, collating, and monitoring Know Your Customer (KYC) and Client Due Diligence (CDD) documentation, as well as managing promoter and corporate files.

Process Management : Ensure adherence to internal processes, updating logs and trackers as required.

Client Engagement and Transactions : Support the team in client engagement activities and transactional operations.

Financial Administration : Assist management with billing and cash collection processes.

Your Profile

Fluent in English and French is essential

Bac + 2 degree minimum in legal

Minimum work experience of 5 years in Luxembourg

A candidate experience with Source Up, it’s …