Company Secretarial Assistant / Board Meetings Organiser

Company Secretarial Assistant / Board Meetings Organiser

Role purpose

We are currently looking for a Company Secretarial Assistant / Board Meetings Organiser for a permanent contract.

The Company Secretarial Assistant / Board Meetings Organiser will play a crucial role in ensuring the smooth operation of our clients’ board processes. The position involves coordinating the convening of board meetings and distribution of board packs, assisting the chair person during board meetings, and preparing and distributing high quality minutes. The role may also involve the preparation of certain shareholder resolutions, the convening and organisation of certain shareholder meetings, and the preparation of certain short form loans.

Role and responsibilities

You will schedule and organize board meetings, including preparing agendas and distributing meeting materials.

You will ensure timely and accurate preparation and distribution of board minutes.

You will coordinate with board members and senior management to ensure attendance and participation.

You will ensure compliance with agreed corporate governance standards and legal requirements.

In combination with relevant A&O Shearman teams, you will advise the board on corporate governance best practices.

You will liaise with external legal advisors including A&O Shearman teams, and coordinate the preparation of certain shareholder resolutions and short form loans.

You will assist in the preparation and submission of certain filings.

• In addition you will provide administrative support to clients’ boards, manage communication with board members and shareholders.

Key requirements

You have at least 2 years of relevant experience, ideally within a law firm or a service provider.

You are fluent in both written and spoken English.

You have excellent organizational and time-management skills.

You are computer literate and know how to use Microsoft Office and board management software.

You have a professional qualification as a Company Secretary.

You are a proactive person and have a strong attention to detail and accuracy .

You have the ability to work independently and as part of a team.

You possess strong interpersonal skills and the ability to build relationships with stakeholders at all levels.

You are known for your high level of integrity and ethical standards.

What we offer

You will work in a dynamic and challenging environment with an international dimension. We greatly value our unique culture, which combines high-quality client service with a real focus on people and teamwork. In our firm, positive attitude matters. We believe it defines the way in which we work, both with clients and with colleagues.

A&O Shearman is a new global industry-leading law firm, with 48 offices in 28 countries worldwide . Our fluency in English law, US law, and the laws of the world’s most dynamic markets, enables us to provide unmatched insight and seamless delivery to clients. We work on challenging and important deals and disputes that have the potential to shape the future.

We offer exceptional opportunities for our people; opportunities to work for the world’s leading businesses; to transform the status quo, and to deliver your best work, helping you and your career to thrive, while delivering unparalleled outcomes for our clients.

Whether you're helping clients solve complex challenges, transforming the ways we manage our business, or ensuring the smooth-running of our operations, this is an environment where you can belong and excel. We provide first-rate training and development, we are committed to an inclusive environment, and we provide support and ways of working that help you optimise your wellbeing.

What truly defines a career with us? We recruit the best and ask for the best of you. And together, we will redefine success.