Corporate Services Specialist

Responsibilities

Reviewing Board composition and substance requirements, collecting and monitoring KYC documentation of corporate directors, shareholders, UBOs and preparing documents for registering a director with regulators (if applicable).

Concerning Board Meetings : prepare meeting materials, templates, drafts, and review of corporate documents (agendas, convening notices, board packs, minutes). Prepare legal documents, e.g., resolutions per stakeholder’s request or legal requirements.

Concerning transactions : coordinate with external counsel regarding entity setup, dissolution, coordinate with notary and Luxembourg regulators.

Preparation and filling of documents at RCS, and CSSF (if applicable).

Providing support to the auditors, compliance department, and external stakeholders (e.g. AIFM, Fund Admin, Depositary).

Prepare and maintain Shareholder Registers

Reviewing and assessing the financial situation of the funds

Monitoring updates of mandates with CSSF (when applicable).

Monitoring the life cycle of Fund extension of investment periods / maturity dates and liquidation of the Fund.

Responsible for collecting different legal and corporate documents from the relevant managers or legal representatives of the funds.

Administrative tasks :

Archiving all relevant legal and corporate documents and liaising with the Client / Fund Administrator team to provide final executed documents to ensure that the fund’s books and records are always up to date.

Assisting in organizing the quarterly and ad-hoc board meetings, scheduling the annual plan for the board meetings, managing managers' availability, book meeting rooms locally, assess catering needs and any other supplies relevant for the good run of the meetings.

Processing / forwarding (as required) formal correspondence received at the registered office – including RCS and Tax Authority correspondence, bank statements and fund transaction / vendor correspondence addressed to the client.

Reviewing of procedures, checklists, KPIs, and Operating Memorandum (when applicable).

Monitoring completion of KPIs.

Ad-hoc tasks / projects as required.

What we need from you :

Possess a track record of success as an experienced corporate secretary (minimum 5 years of experience desirable), ideally focused on alternative funds, or related business within the financial services industry.

Possess a strong understanding of the Luxembourg laws and regulations.

Ability to independently manage multiple projects and deadlines to meet strict deadlines, prioritizing work and maximizing efficiencies to manage time.

Business Fluency in English

P.C. proficiency, particularly with Microsoft Excel and Word.

What we would like from you :

Project management experience, including strong organizational and administrative skills.

Knowledge of Anti-Money Laundering requirements

Initiative and ownership of assigned deliverables and responsibilities

Excellent interpersonal and customer service skills

Keen critical thinking, analysis and problem solving skills

Fluency in foreign language (both written and verbal) an advantage

Someone who will embody our SEI Values of courage, integrity, collaboration, inclusion, connection and fun. Please see our website for more information.

About SEI® & SEI Lux :

SEI (NASDAQ : SEIC) delivers technology and investment solutions that connect the financial services industry. With capabilities across investment processing, operations, and asset management, SEI works with corporations, financial institutions and professionals, and ultra-high-net-worth families to help drive growth, make confident decisions, and protect futures. As of June 30, 2024, SEI manages, advises, or administers approximately $1.5 trillion in assets. For more information, visit seic.com. SEI Investments - Luxembourg S.A. (“SEI Lux”) is SEI’s Luxembourg-based European subsidiary, a specialized PSF, authorised and regulated by the Commission de Surveillance du Secteur Financier (“CSSF”) (B257752), providing administrative and transfer agency services to Luxembourg investment funds.