Private Capital Transfer Agent Officer (H / F)

BNP Paribas SA , a subsidiary of the BNP Paribas group, is one of Europe's leading providers of custody services for securities.

The Luxembourg branch plays a major part in its operations, offering clients high value-added services extending from custody to securities lending, fund administration, performance measurement and ratings, and bond issuance services.

To support its current growth, BNP Paribas SA is looking for a :

Transfer Agent Officer (M / F)

CDI

Your mission :

ü To process the investors capital calls and distributions

ü To process reporting and payments

ü To maintain registers static data and setup into eFront (FIA)

Key Responsibilities & Expected result area

ü Participation in the launch of new funds (or sub-funds), SICAR and unregulated entities.

ü Creation and maintenance of share / unitholders' register on eFront (FIA).

ü Process and control of capital calls, distributions, subscriptions, redemptions and transfers of

shares / units.

ü Verification of collected documents with regards to distribution calculations and any other

payments towards investors.

ü Preparation and sending of contract notes and share / unitholders' statements to the

fund's / SICAR's investors.

ü Preparation / review of specific investors reporting.

ü Handling of all incoming requests, either from client, either from other counterparts, regarding the

Private Capital TA tasks.

ü Make sure that checklists are completed on time, exhaustively and double-checked before providing the output to the client.

ü Provide client service & support for BAU and ongoing operational issues.

ü Actively participating to the team organisation by taking initiatives and by being implicated in

common projects.

ü Follow-up of the incidents until full completion of corrective & preventive measures.

ü Assistance in the client service reviews to Private Capital Client Account Manager (agenda,

follow-ups, service plans, write-ups, call memos) by producing monthly KPI's and monitoring client

issues log.

ü Archiving of all TA documents.

ü Ensure relevant information is passed to the Fund Accountant and Custody teams.

ü Maintaining efficient external and internal relationships with clients, managers, TA KYC, domiciliation

team, Business Implementation, sales representatives, auditors…

ü Improving hierarchy relationship by reporting regularly encountered problems, outstanding work

(escalation process) and any risk identified.

ü Help in the production of TA activity statistic.

ü Participate to the review of team procedures and checklists.

ü If required be involved in department projects.

ü Support other Private Capital teams if required.

Advantages of the position :

ü Young, dynamic and ambitious team serving in a growing industry

ü Training and self-development opportunities

Working environment :

ü Excellent work-life balance

ü Opportunities to thrive your career and your personality

Your profile :

• Baccalaureate
• Experience in the fields of Transfer Agency or knowledges of Fund industry (Private Capital being an advantage)

Your competencies :

4. Accuracy :

a. precision and attention to details

b. to respect tight deadlines

c. to follow to-do lists

5. Client focus : ensure to satisfy client's needs within deadlines

6. Escalation :

a. to ask for assistance when needed

b. to refer issues to the appropriate person(s)

7. Ability to learn by adjusting practices following newly acquired knowledge

Behavioural Skills :

ü Ability to collaborate / Teamwork

ü Decision Making

ü Personal Impact / ability to influence

ü Attention to detail / rigor

ü Organizational skills

ü Adaptability

ü Ability to deliver / Results driven

ü Active listening

ü Communication skills - oral & written

ü Client focused

ü Ability to share / pass on knowledge

ü Critical thinking

ü Ability to synthetize / simplify

ü Creativity & Innovation / Problem solving

ü Resilience

ü Proactivity

Transversal Skills :

ü Ability to understand, explain and support change

ü Analytical Ability

ü Ability to manage a project

ü Ability to develop and adapt a process

Technical Skills :

ü Experience with efront (FIA) is considered as an additional asset

Language Skills :

ü Fluent in English and French; German / other languages will be considered as an asset

During the finalization of the recruitment process, the preselected candidate will be asked to provide us an extract from his / her criminal record dated less than 3 months (record N°3 for Luxembourg), according to the dispositions of the law from July 23 2016 concerning the criminal record.