Personal Assistant

The Opportunity

You will be in charge of the assistantship of our Partners and their teams. You will provide general administrative support to our lawyers. As a key element of our office, you will be in charge of :

Partner & Team Support

• Acting as the main point of contact for the Partner
• Managing the Partner’s agenda, meetings and priorities
• Managing and co-ordinating the Partner's e-mails
• Organising business travels and related logistics
• Providing support for client meetings, board meetings and internal events
• Liaising with clients in a professional and confidential manner

File & Matter Management

• Performing conflict checks
• Opening and maintaining client files and matters
• Preparing and following up on engagement letters
• Coordinating and managing KYC & Compliance files
• Reviewing and checking documentation received

Billing & Financial Coordination

• Supporting paperless billing and reviewing prebills
• Preparing and sending invoices and billing reports
• Following up on payments and managing billing adjustments
• Monitoring billing status and maintaining Excel tracking files

CRM & Reporting

• Creating and updating client and contact records
• Recording activities, meetings and visit notes

Administrative Duties

• Preparing, formatting and reviewing documents (Word, PowerPoint, Excel)
• Preparing audit letters reply
• Sending RCS orders
• Managing correspondence and document versioning
• Filing emails and documents in iManage
• Handling mail, courier shipments (DHL) and expense reports
• Printing, copying, scanning
• Providing reception support during the main receptionist’s absence, including handling incoming calls, preparing and tidying meeting rooms, and welcoming clients and visitors.

What will we offer you?

• An attractive salary package;
• A dynamic and friendly work place;
• We are a market leading, dynamic and growing global team who work together to produce outstanding results for our clients;
• We invest in our team and have a first class training and career development programme. Our training reflects our position as a market leader in communications and sourcing. Our training will assist you to develop as a specialist with valuable sector knowledge and the ability to deliver "best of breed" services;
• Early responsibility and opportunities to develop client relationships.

Should you require further details, please contact our local HR Manager Catherine De Rosa who can discuss the role and requirements

If you are interested in this position, please send your application to Catherine de Rosa, HR Manager,