VP Finance - US Investment Firm

Vice President – Head of Finance

Location: Luxembourg

Reporting to: Head of the Luxembourg Platform

We are representing a global investment firm with over €100 billion AUM and a well-established and growing office of 15+ staff in Luxembourg.

Overview of the Role

For our client, XB Luxembourg is seeking an experienced finance leader to oversee financial execution and accounting oversight across its Luxembourg-based investment and corporate structures. This senior position will play a critical role in ensuring that transactions are implemented correctly from both an operational and financial perspective, while maintaining strong governance and control across multiple entities.

The successful candidate will act as the central coordination point for finance-related transaction activity within the Luxembourg platform. This includes overseeing investment activity, managing complex accounting structures, and ensuring that financial flows are executed in line with legal documentation, tax structuring guidance, and internal policies.

Working closely with investment, legal, tax, and global finance stakeholders, the role combines strong technical accounting knowledge with hands-on execution and leadership responsibilities. The position also involves building scalable processes, strengthening internal controls, and leading a high-performing team in Luxembourg.

Key Responsibilities

Leadership & Platform Coordination

Lead the development and ongoing improvement of the finance and transaction execution framework for the Luxembourg platform.
Ensure clear ownership, accountability, and coordination across fund, SPV, and corporate structures.
Act as a key control point for transaction execution to ensure consistency with approved structures, legal agreements, and internal governance requirements.
Collaborate closely with investment, tax, and legal teams to support the correct implementation of transactions from both a financial and operational standpoint.
Drive process improvements, standardisation, and efficiency across accounting and execution activities.
Promote a culture focused on quality, accountability, and strong execution standards.

Investment & Fund Transaction Management

Oversee the financial execution of investment-related transactions across Luxembourg entities, including acquisitions, disposals, refinancings, capital activity, and structural changes.
Ensure cash flows between funds, SPVs, and corporate entities are processed accurately and in line with agreed structures.
Review and approve key accounting entries, intercompany transactions, capital movements, and material payments.
Supervise the work delivered by external service providers such as fund administrators, ensuring accuracy and consistency in reporting outputs.
Ensure alignment between accounting records at fund level, entity level, and corporate level.
Support investor reporting by ensuring financial information is complete and accurate.

Corporate Accounting & Financial Control

Oversee accounting and reporting for Luxembourg-based corporate entities, including monthly reporting and statutory financial statements.
Review work prepared by external providers to ensure compliance with Luxembourg accounting standards and regulatory requirements.
Coordinate audit processes and act as a senior contact for auditors and service providers.
Support the setup of new entities, including accounting structures, funding arrangements, and operational processes.
Maintain strong documentation standards and effective internal controls across all finance and execution activities.

Governance, Risk & Compliance

Provide oversight of financial governance across Luxembourg entities.
Ensure all transactions are executed in line with internal policies and documented procedures.
Monitor statutory and regulatory obligations and ensure filings are completed accurately and on time.
Identify operational or control risks and implement improvements where required.
Support the overall governance framework for the Luxembourg platform.

Team Leadership & Development

Lead and develop a team of finance professionals across fund and corporate accounting activities.
Set clear priorities, performance expectations, and development objectives.
Provide guidance on complex accounting and structural matters.
Encourage collaboration across teams and functions.
Support the ongoing development of technical expertise and commercial understanding within the team.

Qualifications & Experience

Degree in Finance, Accounting, or a related discipline.
Professional accounting qualification (such as ACCA, CPA, or equivalent) strongly preferred.
Approximately 8–12+ years of relevant experience within fund accounting, private equity, asset management, or a similar environment.
Strong understanding of Luxembourg accounting standards and multi-entity structures.
Proven experience supporting complex transactions and capital structures.
Experience managing teams and working with external service providers.
Strong analytical and organisational skills, with the ability to operate effectively in a fast-paced deal environment.
Fluent English required.

Core Skills & Competencies

Strategic leadership combined with hands-on execution capability
Strong attention to detail and execution discipline
Deep understanding of fund and corporate accounting structures
Governance and control mindset
Ability to manage complex, multi-jurisdictional structures
Strong stakeholder management and communication skills
Collaborative and solutions-oriented approach

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