Senior Associate, Accounting & Admin H/F

Job description

We are recruiting for a large private equity company a Senior Accounting & Admin Associate to assist in the financial and governance requirements of Luxembourg holding companies and Luxembourg Funds, whilst also taking a supporting role in deal execution.

Key Responsibilities

Luxembourg Holding Company Governance

• Support Directors and Managers of the Accounting & Administration team in managing the Funds/SPV lifecycle in Luxembourg.
• Learn and ensure compliance with Luxembourg holding and fund structure governance requirements from a finance, legal and tax perspective, including:
  • Organising and attending regular board and shareholder meetings in Luxembourg.
  • Drafting, executing and filing board minutes at registered offices, ensuring all documentary approvals remain compliant (notices, agendas, papers, proxies and signatures).
• Monitor regulatory developments in Luxembourg and work with internal Finance/Tax teams and external advisers to assess and mitigate risks.
• Manage timely submission of compliance filings, including direct/indirect tax returns and Central Bank reporting.
• Perform bookkeeping and prepare periodic reporting.
• Organise, supervise and review annual accounts.
• Support the management of audit processes at Fund and SPV level.
• Ensure Luxembourg holding companies and Funds remain compliant, including transfer pricing studies, audit planning and accounting consolidation procedures.

Transaction-Related Duties

• Understand fund flows, deal documents and financing instruments used across Luxembourg structures.
• Assist international Finance teams in creating and managing waterfall mechanisms and fund flow schedules for liquidity events (capital calls, distributions, exits and refinancings).
• Coordinate cash flows required to fund new deals and portfolio M&A transactions.
• Coordinate with external advisers to execute documentation and corporate approvals related to transactions.
• Provide corporate governance support to shareholders, directors and stakeholders, including:
  • Dividend declarations
  • Share issuances, transfers and registers
  • Changes of directors
  • Incorporation or dissolution of companies
  • Debt/equity instrument issuances or redemptions
• Execute board member responsibilities in accordance with lawful and ethical standards.

Other Duties

• Monitor external adviser relationships and ensure costs remain efficient.
• Build strong working relationships with management and finance teams across portfolio companies.

La connaissance du français est requise pour ce poste.

Requirements

• Strong analytical skills and interest in the private equity industry.
• Up to five years of relevant experience in a similar role.
• Knowledge of Luxembourg legislation and regulatory framework.
• Experience in private equity, fund administration or AIFM environments is an advantage.
• Good understanding of Luxembourg accounting, tax, financial and legal matters.
• Master’s degree in Economics & Finance or qualified accountant.
• Strong problem-solving and organisational skills.
• Ability to manage multiple priorities and work under pressure.
• Excellent interpersonal, verbal and written communication skills.
• Excellent command of English; additional European languages are a plus.
• Collaborative and adaptable team player eager to learn in a dynamic environment.