On-boarding & Cosec lead - Central administration – ASAP - French & English Speaking

Working place: Company office, client offices

Contract type: Permanent contract

Working time: Full time

Location: Luxembourg Hamm, client offices

Ready to start your next challenge?

Grant Thornton Luxembourg is currently seeking an On-boarding & Cosec lead - Central administration to start ASAP.

Working at Grant Thornton Luxembourg is an efficient opportunity to develop your potential within human-sized team in the heart of a multicultural and international growing group while respecting your work / life balance.

For us, you are a strength, your experience is a real added-value and places you as a key element in the realisation of our financial department ambitions.

Main responsibilities

Client onboarding

Perform, review, and coordinate key onboarding and governance activities:

• Lead and coordinate client onboarding and re-acceptance processes

• Put in place and manage engagement letters and contractual documentation

• Support and actively contribute to fee proposals and client presentations

• Ensure timely completion of AML/KYC documentation and compliance requirements

• Coordinate due diligence requests both inbound and outbound

• Draft and maintain operating memoranda

Act as a Corporate Governance / Company Secretarial (CoSec) lead

• Review and validate board minutes, resolutions

• Plan and coordinate annual board calendars and agendas

• Organise and lead preparation of board meetings (closings, FS approvals, transactions. Specialised work is outsourced)

• Coach and support team members (~1 FTE)

• Promote a professional, collaborative, and accountable team culture

• Identify and implement process improvements to enhance efficiency and quality

Client relationship management

• Act as client manager on a defined portfolio of clients

• Lead regular client interactions (e.g. bi-weekly calls, action plan tracking)

• Coordinate across internal teams (accounting, TA, taxes etc.)

• Interact confidently with external counterparties (directors, investors, auditors, banks, regulatory authorities etc.)

• Issue quarterly billing

• Act as the first escalation point for client issues

• Drive a proactive and ownership-driven approach to client service

Ad Hoc support

• Support team growth initiatives and ad hoc operational needs

• Take ownership of special projects (process optimisation, onboarding improvements)

• Support internal and external audits

• May act as authorised signatory for selected client transactions/payments

• Team-oriented with a hands-on attitude

Main requirements

• Master degree in Law or related legal field

• 5+ years of experience in a fiduciary, corporate services, or financial services environment

• Fluency in English and French (written and spoken)

• Strong understanding of Luxembourg regulatory environment (AML/KYC, governance, corporate law)

• Strong understanding of Luxembourg closed-ended funds/ corporates lifecycle, company secretarial practices

• Ability to manage multiple clients and priorities simultaneously

• Structured approach to tracking, follow-up, and execution

• High level of professionalism, reliability, and resilience

• Comfortable acting as a decision point and escalation filter

• Ability to coordinate across functions and resolve bottlenecks

3, 2, 1… Get ready to go beyond and apply!

Next steps

• HR interview with our Talent team;

• Technical interview with Manager(s) or Partner(s) of the team.

Grant Thornton worldwide

Grant Thornton is one of the world’s leading providers of independent assurance, tax and advisory services. Over 80,000 Grant Thornton people, across 150 markets, are focused on making a difference to clients, colleagues and the communities in which we live and work.

Grant Thornton Luxembourg

Grant Thornton Luxembourg is a leading provider of Audit & Assurance, Business Advisory, Financial Services, Tax & Accounting and Technology services for all types of entities in Luxembourg. With more than 340 people and 26 partners, we apply strong technical guidance and breadth of experience to ensure that clients receive a truly different experience.

5 reasons to join us

1. Work life balance (additional holidays, flexibility (such as home working and satellite offices after trial period validation, parking possibility);

2. Interesting Benefits (annual discretionary bonus, trainings/certifications, lunch voucher, pension plan, talent referral reward program, internal mobility program);

3. Proximity management in agreement with our CLEARR values;

4. Integration follow-up to ensure yours & career development opportunity (on-demand feedback, mid-year and annual performance review);

5. Company life (events, afterworks, teambuilding, sport events) & engagements (Corporate Social Responsibility, Human Rights, Diversity & Inclusion);

6. You are the one that we are looking for!

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