Practice Assistant - Law firm

Our client is a prestigious international law firm with a strong presence in Luxembourg, renowned for delivering high-quality legal services to multinational corporations, financial institutions, investment funds, and private clients. As the firm continues to grow, they are looking for a highly organised and proactive Practice Assistant to support a team of lawyers in their day-to-day activities.

This is an excellent opportunity to join a collaborative, multicultural environment where professionalism, teamwork, and career development are highly valued.

The Role

As a Practice Assistant, you will play a key role in ensuring the smooth running of the legal team by providing comprehensive administrative and organisational support. You will work closely with lawyers, clients, and internal departments, acting as a trusted point of contact and helping to deliver an exceptional client experience.

Your Responsibilities

• Provide daily administrative support to Partners, Counsel, and Associates.
• Manage complex calendars, coordinate meetings, and organise travel arrangements.
• Prepare, format, proofread, and amend legal documents, presentations, and correspondence.
• Handle document management, electronic filing, and record keeping in accordance with firm procedures.
• Coordinate client communications and respond to enquiries in a professional and timely manner.
• Assist with billing processes, time entry, expense reports, and invoice follow-up.
• Organise conference calls, virtual meetings, and client events.
• Support lawyers with the preparation of transaction closing documents and corporate files where required.
• Liaise with internal departments, including Finance, HR, IT, and Business Development.
• Ensure confidentiality and maintain the highest standards of professionalism at all times.

Your Profile

• Previous experience as a Practice Assistant, Legal Secretary, Executive Assistant, or Administrative Assistant, ideally within a law firm or other professional services environment.
• Excellent organisational skills with the ability to manage multiple priorities and meet tight deadlines.
• Strong attention to detail and a proactive, solution-oriented mindset.
• Outstanding communication and interpersonal skills.
• High level of discretion when handling confidential information.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Fluent in English; French is highly desirable. Additional languages such as German, Luxembourgish, or Spanish are considered an asset.

What's on Offer

• Join a leading international law firm with an excellent reputation.
• Work in a dynamic, multicultural, and supportive environment.
• Receive ongoing training and professional development opportunities.
• Competitive salary and an attractive benefits package.
• Modern offices in the heart of Luxembourg.
• Long-term career prospects within a stable and growing organisation.

If you are an organised and motivated professional looking to build your career in a prestigious legal environment, we would be delighted to hear from you.