· Provide day-to-day administrative, accounting and office management support to the team
· Manage incoming correspondence, including scanning, electronic filing and document organisation
· Maintain and update corporate and financial documentation in the appropriate internal folders
· Process invoices through internal systems, including validation workflows and payment preparation
· Verify payment information, including bank details, and prepare payment batches through online banking platforms
· Coordinate payment approvals and ensure appropriate follow-up when required
· Investigate and resolve account discrepancies by reviewing supporting documentation and liaising with relevant banking contacts
· Maintain Excel-based cash reconciliation files by matching incoming and outgoing transactions with online banking statements
· Support weekly bank reconciliation activities and assist in identifying and resolving discrepancies
· Provide general administrative assistance to team members and support ad-hoc requests according to business needs
· Contribute to the smooth day-to-day running of the office
· Coordinate with external service providers when required
· Handle confidential and sensitive information with the appropriate level of discretion
· Take on additional administrative tasks depending on workload and business priorities
· Degree in Accounting, Administration, Finance or a related field (BTS or equivalent)
· 3–5 years of relevant professional experience in administration, accounting, banking, fiduciary services, or a similar environment
· Previous experience with travel & expenses management and reporting would be an advantage
· Strong numerical aptitude with excellent analytical and problem-solving skills
· Good knowledge of data entry and cash reconciliation processes
· Strong attention to detail and a high level of accuracy
· Excellent organisational skills and ability to manage multiple priorities simultaneously
· Ability to work efficiently under pressure and meet regular deadlines
· Autonomous and comfortable working with limited supervision
· Proactive, reliable and solution-oriented approach
· Strong written and verbal communication skills
· Collaborative mindset and ability to work effectively as part of a team
· Comfortable handling confidential information
· Proficient in Microsoft Excel and familiar with online banking and administrative/accounting systems
· Fluent in English
· Based in or able to work in Luxembourg
Senior Business Administrator • Beggen, Beggen, LU
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