Office Manager (M/F)

Ready to become the heartbeat of a growing consulting group?

At Resultance, we believe that sustainable performance starts with people, organization, and energy.

For more than 20 years, we have been supporting international companies in their transformation journeys through operational excellence, digitalization, and business transformation.

As our group continues to grow, we are looking for an enthusiastic and proactive Office Manager to become a key player in the daily life of our Luxembourg office and support critical business operations across the group.

This role sits at the crossroads of people, operations and business administration.

You will be the person everyone turns to when things need to be organized, coordinated, improved or simply made to happen.

WHAT WILL YOU DO?

Office Management : ORGANIZE & FACILITATE

You are responsible for creating an efficient, professional and welcoming work environment.

Your responsibilities

• Ensure the smooth day-to-day running of the Luxembourg office

• Coordinate suppliers, facilities and external service providers

• Manage office logistics, equipment and supplies

• Organize internal meetings, team events and company activities

• Welcome visitors and contribute to a positive workplace experience

• Support managers and teams with various operational and administrative needs

• Continuously improve office processes and ways of working

Sales Administration : SUPPORT & ENABLE BUSINESS

You will play a key role in supporting our commercial activities by ensuring the smooth administration of client engagements throughout their lifecycle.

Your responsibilities

• Coordinate the administrative follow-up of client projects from proposal to invoicing

• Prepare and maintain commercial documentation, client files and contractual records

• Collect and validate the information required to launch new client engagements

• Ensure purchase orders, client references and contractual documentation are complete and up to date

• Coordinate with consultants, project managers and Finance to ensure a seamless order-to-cash process

• Monitor key administrative milestones to support timely invoicing and project execution

• Maintain accurate commercial and operational data within our ERP system

• Contribute to the continuous improvement and digitalization of our sales administration processes

WHO ARE WE LOOKING FOR?

You might be our next colleague if…

• You have a Bachelor’s degree (or equivalent experience)

• You already have experience in office management, sales administration, business support or customer administration

• You are highly organized and detail-oriented

• You enjoy creating structure and bringing order to complexity

• You are comfortable working with administrative processes and business data

• You are proactive and naturally take ownership

• You know how to manage multiple priorities simultaneously

• You combine autonomy with a strong team spirit

• You are discreet and trustworthy with confidential information

• You communicate fluently in French and English; Luxembourgish and/or German are strong assets

• You are comfortable with Microsoft Office and digital business tools

• Experience with Odoo or another ERP system is a plus

WHAT MAKES THIS ROLE SPECIAL?

This is much more than an office management position.

You will contribute directly to the operational efficiency of our Luxembourg office while supporting the commercial activities of the entire Resultance Group.

Working closely with consultants, managers, Finance and Leadership, you will play a central role in ensuring that our client engagements are managed smoothly, efficiently and professionally from start to finish.

WHAT DO WE OFFER?

A HUMAN & ENTREPRENEURIAL ENVIRONMENT

• A role with real ownership, autonomy and visibility

• A collaborative and supportive team culture

• A modern and dynamic work environment in Luxembourg

GROWTH & DEVELOPMENT

• Genuine career evolution opportunities

• Learning and development possibilities within a growing international consulting group

• The opportunity to shape and improve internal processes

PACKAGE

• Competitive salary package aligned with your experience and contribution

• Extra-legal benefits such as meal vouchers, health insurance

• A stable environment with long-term perspectives

BY THE WAY…

If you are:

• Organized but pragmatic

• Reliable but flexible

• Service-minded with a business mindset

• Someone who enjoys making things run smoothly

• Motivated by helping teams succeed behind the scenes

Then we would really love to meet you.

APPLY APPLY APPLY, YOUR FUTURE LIES HERE @ RESULTANCE