Corporate Governance Officer / Corporate Secretary

Sofitex Talent Recruitment Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité.

POSTE

For our client based in Luxembourg-Kirchberg, for a 6-month temp contract first, we are currently looking for an :

Corporate Governance Officer / Corporate Secretary

This role ensures effective governance, coordination, and documentation for all committees established under the AIFMD and UCITS frameworks.
It supports the Management Body by helping committees operate with clear mandates, consistent processes, and well-evidenced decisions.
The position is governance-focused and does not perform a compliance or risk oversight function.

Committee Governance Framework
The Corporate Governance Officer maintains the committee governance framework, including an inventory of all committees, their approved Terms of Reference, and the schedule of periodic reviews.
The role ensures mandates, responsibilities, and escalation routes are documented and applied consistently across the organisation, in line with regulatory expectations and internal governance standards.

Committee Membership Management
The role manages committee membership records, including an accurate register of members, roles, mandates, and tenure.
It coordinates changes to committee composition (appointments, resignations, and replacements), ensuring required approvals are obtained and updates are reflected across relevant governance documentation and internal records. The role also liaises with Compliance on the practical execution of the company's conflict of interest procedures.

Organisational Chart - Governance and Committees
The role maintains the governance and committees section of the organisational chart, showing committee structures, chairs, members, and reporting lines to HR and the Conducting Officers.
It ensures the chart reflects current governance arrangements and supports audit, regulatory inspection, and due diligence requests.

Committee Meeting Management and Documentation
The Corporate Governance Officer manages the full lifecycle of committee meetings, including annual calendars, meeting scheduling, quorum confirmation, agenda preparation (in line with committee mandates), and timely circulation of meeting packs.
The role drafts clear and accurate minutes that capture key discussions, challenge, decisions, and actions, and coordinates the review, approval, and secure filing of final minutes and supporting materials.

Action Tracking, Recordkeeping, and Regulated-Environment Awareness
The role maintains committee action logs, ensuring actions are assigned, tracked, and progressed to completion, with escalation where needed. It also maintains a complete, well-organised repository of committee documentation (Terms of Reference, agendas, packs, minutes, decisions, and action logs) that can be produced efficiently for audit, internal review, or regulatory inspection.

While not a compliance or risk function, the role requires a practical understanding of AIFMD and UCITS governance expectations and how committees support oversight by the Management Body.
This is reflected in the structure of agendas, minutes, and reporting.

PROFIL

Experience
- 5+ years in corporate governance, corporate secretarial, or regulated financial services roles
- Hands-on experience supporting committees in regulated environments
- Experience managing committee membership and governance documentation
- Fluent in English

Knowledge
- Practical understanding of AIFM/UCITS governance structures, including committee roles versus Management Body responsibilities
- Understanding of how governance documentation is assessed by regulators, auditors, and internal reviewers

Skills & Attributes
- Strong minute-writing and governance drafting skills
- Highly structured, detail-oriented, and reliable
- Able to manage multiple committees and deadlines
- Strong confidentiality and professional judgement

Initial temp contract duration : 6 months
Salary : 60-65kEUR annual gross (12-month basis)
Start date : ASAP