Legal Directorate - Administrative Assistant (ENG+ITA)

À propos de nous

Sofitex Talent Recruitment

Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité.

Mission

For one of our clients, a European Institution located in Luxembourg Kirchberg, Sofitex Talent is currently looking for an :

Legal Directorate - Administrative Assistant (ENG+ITA)

The Administrative assistant will work in close cooperation with a team of professionals and other administrative / operational assistants.

Responsibilities :

Edit and proofread all outgoing documents in terms of compliance with administrative procedures and ensure quality control of documents

Carry out general secretarial duties and administrative tasks, including mail / document control and distribution, filing, organisation of meetings

Prepare draft correspondence on various topics for the Division, including notes, reports, and presentations

Verify data to be inserted in contractual documents and coordinate with other Directorates to assist lawyers in the preparation of new contracts and other documents

Make suggestions and contribute to improve key records management processes in the Division and the Department

Profil

• Certified secondary level education, complemented with a 2-year certification in a relevant field (e.g. secretarial studies, business administration)
• At least 3 years of relevant professional experience (i.e. in similar or related tasks); experience acquired as secretary / administrative or legal assistant in a law firm, corporate legal function, or any other legal environment, is a distinctive advantage
• Very good knowledge of the standard IT & office tools (particularly Word, Excel, PowerPoint, and Outlook), Acrobat, common office hardware (e.g. printing and scanning equipment); familiarity with Electronic Documents Management tools, electronic archiving, and reporting tools is an advantage
• Excellent knowledge of English is required
• Very good knowledge of Italian is required

This is an opportunity for an initial contract of 2 months, with possible extensions afterwards.

Salary ranges between 3,800€ and 4,350€ gross per month, depending on experience.