HR Procurement Assistant (M / F)

LE POSTE : For one of our clients, a European Instutition located in Luxembourg Kirchberg, Sofitex Talent is currently looking for a HR Procurement Assistant (M / F) Supporting and enabling the transition of HR procurement activities towards new procurement tools and supporting processes Accountabilities Supporting the contract harmonisation project by : - testing new digital procurement tools in UAT and coordinating with central procurement in remediating challenges identified; - managing contract data for the HR Directorate, including migrating the data onto the new production platform; - mapping of call-off contracts to framework contracts; - running purchasing checks and allocations for Call Offs where the accrual was not taken into account in the framework agreement / call-off. Supporting the consultancy category project by : - submitting required procurement data and input for HR; - coordinating the mapping of HR procurement activities and contracts into bank-wide categories; - coordinating responses to requests from central procurement as the project progresses; - providing input to the digitization of signatures. Coordinating the administration for HR procurement by : - entering all HR contracts / Framework Agreements into PeopleSoft Financials; - regularly updating the Procurement Dashboards and coordination tracker; - ensuring requisite approvals have been collected for all contracts, framework agreements, call-offs and addenda in HR procurement before sending, filing and archiving them; - monitoring and maintain the team mailbox (filing / archiving). Launching calls for tender - Participate in HR's calls for tenders. PROFIL RECHERCHÉ : Secondary level diploma, completed with a 2-year certification in a relevant field (e.g. procurement, accounting, business administration) or secondary level diploma with equally qualified experience in a relevant field. Minimum of 3 years' experience in an operational or business support position in a relevant field. Knowledge of (public) procurement standards is strongly desirable. Diligence and ability to self-organise and work across a wide range of topics and teams Very good verbal and written English language skills. A good command of French would be advantageous. Very good knowledge of standard IT & office tools (particularly Word, Excel and Outlook). Knowledge of Peoplesoft and the Bank's IT tools, specifically GED (OpenText), would be an advantage. Good understanding of the Bank's operating methods and its procedures will be...

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