Administrative assistant M / F

Our client, a european institution, is looking for an Administrative Assistant who speaks english fluently. This temporary contract starts as soon as possible.

Responsibilities :

• Provide administrative support on all legal documentation in collaboration with the Division's lawyers, including : preparation of execution versions of contracts, processing of originals, follow-up with counterparts and other operational directorates, notifications of signatures and document filing.
• Edit and proofread all outgoing documents in terms of compliance with administrative procedures and ensure quality control of documents.
• Carry out general secretarial duties and administrative tasks, including mail / document control and distribution, filing, organisation of meetings.
• Prepare business trips and follow-up-related expense reports.
• Prepare and follow-up purchase requests for consultancy and take care of administrative aspects in relation to in-house and external consultants.
• Prepare draft correspondence on various topics for the Division, including notes, reports, and presentations.
• Verify data to be inserted in contractual documents and coordinate with other Directorates to assist lawyers in the preparation of new contracts and other documents.
• Make suggestions and contribute to improving key records management processes in the Division and the Department.

Qualifications and professional skills :

APCT1_LU