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Administrative assistant (H / F / X)

Administrative assistant (H / F / X)

Manpower Luxembourg S.A.Luxembourg, Luxembourg
Il y a 8 jours
Description de poste

Client Description :

For one of his clients based in Kirchberg, Manpower Luxembourg is recruiting a  Team Secretary / Administrative Assistant (H / F / X)

Job Description :

  • Provide comprehensive administrative support to lawyers in managing their daily operational tasks.
  • Oversee the tracking and coordination of incoming and outgoing correspondence, including documents and parcels.
  • Act as a liaison between internal teams, global clients, and both local and international service providers.
  • Manage the scheduling and organization of meetings, ensuring efficient calendar coordination.
  • Coordinate business travel arrangements and handle the processing of related expense reports.
  • Support the execution and follow-up of business development initiatives led by the legal team.
  • Assist with client onboarding procedures and contribute to the invoicing process.
  • Monitor and manage office supplies and consumables, including inventory tracking, ordering, and receiving.

Candidate Profile :

  • Prior experience as a team assistant or executive secretary in an international setting, ideally within a legal or professional services environment, is considered a strong asset.
  • German or English is essential for this role. ; knowledge of French is a plus.
  • Outstanding verbal and written communication skills, with the ability to interact confidently across all levels.
  • Solid command of Microsoft Office tools, particularly Word, Excel, and Outlook.
  • Demonstrates absolute discretion and confidentiality in handling sensitive information.
  • Highly responsive, well-organized, and proactive, with a strong sense of initiative and attention to detail.

    • What Client Offers :

    Join a vibrant international team within a globally renowned law firm, where you'll work across European offices, grow through top-tier internal training, and thrive in a dynamic, collaborative environment !

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