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Oversight Assistant Manager
JTC LuxembourgLuxembourg City, LuxembourgVor 11 Tagen
StellenbeschreibungServe as day-to-day point of contact; consolidate queries and ensure prompt, high-quality responses. Coordinate with banks and third-party service providers; schedule and run action-oriented client / team meetings Corporate Secretarial & Governance Support Maintain governance calendar of approvals, meetings, and deadlines. Prepare, review, and file governance materials (BoD / CO minutes and resolutions), maintain authorised signatory lists and disclosure registers. Ensure proper document control and naming conventions and organise sign-offs. Review key fund documents and third-party agreements (AoI, LPA / PPM, subscription docs; AIFM / CA / Depositary / Paying Agent / Distributor). Define, collect, and challenge KPI / KRI packs from FA, TA, IT, IM, IA, Distributors; ensure timely escalation to COs / Boards. Perform and periodically reassess risk-based due diligences on delegates and service providers; compile / maintain the AIFM Due Diligence Pack and respond to DDQs. Conduct daily name screening (WorldCheck); investigate hits and escalate per policy. Prepare and present monthly reports to COs and quarterly oversight reports to Boards. Support implementation and use of FundProcess modules – AIFM internal system - (oversight, marketing, Annex IV reporting) and completion of fund static data dashboards Finance Interface (AIFM Revenues) Run bi-monthly debtor meetings with Finance; explain delays and chase > Own accurate invoicing setup and revenue recognition (Viewpoint setup, client codes, invoice circulation and approvals). Liaise with the Jersey Billing team; review billing reports; maintain accrued income and ADR follow-ups. Coordinate and support SGOREP / CSSF submissions, BCL quarterly reports, AIF listings, registrations / de-registrations. Coordinate marketing notifications / de-notifications and maintain the marketing matrix and regulatory deadline calendar (as applicable). Master's degree in Business Administration, Economics, Law, Finance, or equivalent. 3–4+ years of experience in Luxembourg funds / AIFM / ManCo or comparable environment. Strong grasp of AIFMD, AML / KYC (incl. WorldCheck and risk-based approaches), and fund operating models (FA / TA / Depositary / CA). Structured, accountable, and detail-oriented; able to run multiple workstreams to tight deadlines. Excellent written and verbal English; other EU languages are an asset. Advanced stakeholder management, meeting cadence discipline, and crisp reporting skills. Tech-curious with the ability to adopt workflow tools (e.g., dashboards, FundProcess, Viewpoint).
Client Onboarding (Lead)
- Lead and coordinate the full onboarding lifecycle for new AIFM clients; ensure same-day responsiveness and proactive follow-ups.
- Clarify client needs and mobilise internal teams (Compliance, CoSec, Finance, Risk, PM) to meet onboarding milestones and BAM prerequisites.
- Prepare and maintain onboarding documentation (e.g., BAF, AML risk assessment, CoI register) and the KYC file in line with the AML Policy and risk-based approach.
- Manage screening and WorldCheck uploads; maintain / update AML batchlists and submit to Senior AML / KYC Officer for review.
- Keep a structured query log of outstanding information per client and drive closure.
Ongoing Client Relationship & Service Coordination
Fund Oversight & Due Diligence
30-day items.
Regulatory & Statistical Reporting (Coordination)
Administration (Selected Items)
Manage LuxTrust requests and cancellations; ensure AIFM and client corporate records are complete and properly archived.
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Assistant Manager • Luxembourg City, Luxembourg
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