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Executive Assistant - Law firm
Source UpLuxembourg, Luxembourg, Luxembourg30+ days ago
Job descriptionProvide high-level administrative and organisational support to Partners and legal teams Prepare and handle legal documentation and correspondence (including RCS filings) Support in paralegal tasks related to client onboarding, corporate formalities, and compliance coordination Assist in opening client files and gathering KYC / compliance documentation Coordinate business travel arrangements, meetings, and agendas Maintain internal databases and ensure timely updates of client records Liaise with clients and internal departments in a professional and confidential manner Assist with calendar management, expenses, and team logistics Join a dynamic, international work environment within a reputable law firm A supportive team culture and exposure to high-level legal matters Competitive compensation and benefits package Minimum of 4 years' experience as an Executive Assistant or Legal Assistant, ideally in a law firm or Big Four environment Fluent in French and English, both written and spoken Strong understanding of legal administrative processes, Experience with RCS filings and basic corporate formalities Excellent coordination and organizational skills, with the ability to prioritize and multitask Strong attention to detail, confidentiality, and professional demeanor Proficiency with MS Office and legal management systems Carry out a skills assessment (soft skills and technical skills) in order to better define your professional project Access to your test results to guide you to your best career choices Interview coaching session before the client meeting Consistent and fair recruitment process with respect, transparency and trust
Why apply ?
🌍 Do you want to work in an international law firm with over 30 offices worldwide?
💡Would you like to be part of a dynamic and enthusiastic team?
💬Would you like to join a firm that offers employees and partners the opportunity to play a key role in strengthening the office and presence within the Luxembourg market
About the offer
📝 Permanent contract
🏠 Location : Luxembourg
📲 Top 3 Key competencies :
- Organised
- Multitasking
- Fluent French / English
About our client
Sector : Law Firm
Values : Collaboration | Networking | International Mindset
Employees : Worldwide : 2000+
Your missions
As an Executive Assistant, you will :
This position is a great opportunity to :
Your ideal profile
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Executive Assistant • Luxembourg, Luxembourg, Luxembourg
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