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Senior Personal Assistant (m / f / d)

Senior Personal Assistant (m / f / d)

Deloitte LuxembourgLuxembourg, Luxembourg, LU
30+ days ago
Job description

Your future team

Our administrative team assists Management, Clients and Employees with administrative and coordination aspects of daily or project work by anticipating requirements and ensuring that business priorities are maximized.

We are currently looking for a Senior Personal Assistant for our Audit Department.

Your advantages of being one of us

  • Wellness and Team Spirit

Enjoy access to fitness facilities, sport clubs, and flexible work schedules to stay healthy and engaged.

  • Build Your Network

    • Gain access to an exclusive alumni network and attend industry events to connect and grow your professional circle.

    Your contribution to our   success

    Deliver guidance to two Partners in performing their roles by anticipating requirements and identifying opportunities to act on their behalf. This includes managing complex diaries, arranging travels & meetings and performing administrative tasks

  • Provide assistance with all administrative tasks related to the success of the team : meetings and conferences organisation, mail distribution, travel arrangements, business letters preparation, timesheet, holiday and other absences requests
  • Provide a first point of contact to a wide range of internal and external clients, dealing with confidential queries and building relationships whilst enhancing client facing activities
  • Manage the invoicing process and complete accurate financial reporting of client invoices in adherence to monthly deadlines and firm procedures
  • Participate in project coordination, ensuring that all project members are updated with the most recent meeting minutes, action points, schedules and reports
  • Be responsible for research and production of documents as required using internal databases, Internet & publications
  • Organise informal team events and manage budget
  • Support with any ad hoc requests

    • Your skills

  • University or Bachelor's degree in administrative related field,
  • 5-7 years of previous experience as an executive / personal assistant
  • Customer focused with excellent social skills and a professional approach at all times,
  • Demonstrated self-started, creative with strong "can-do" attitude,
  • Proactive with excellent organisational and time management skills with the ability to deliver a high quality of work within tight deadlines,
  • Ability to work and communicate effectively with a variety of personalities including senior level executives,
  • Able to maintain a high level of integrity and discretion in handling confidential information,
  • Advanced level of proficidency in Ms officer products (Word, Excel, Powepoint, Outlook)
  • Very good level of English and French. Knowledge of German or Luxembourgish will be considered as an asset.

    • Interested? Please submit your resume in English

    Get to know more about Deloitte;  LinkedIn page  (#DeloitteLU),  Instagram page ,  YouTube page  or  website .

    With more than 2,600 employees and 98 nationalities, Deloitte Luxembourg is one of the Grand Duchy's largest, strongest and oldest professional services firms. For 75 years, our talented teams have been serving clients in various industries delivering high added-value offerings to national and international clients in audit and assurance, consulting, financial advisory, risk advisory, tax, and related services. Deloitte Luxembourg is part of the global Deloitte network.

    #LI-ZT1

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    Personal Assistant • Luxembourg, Luxembourg, LU

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