Administrative Assistant and Office Manager (M / F)

À propos de nous

Sofitex Talent Recruitment

Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité.

Mission

For one of your clients, a financial institution located in Luxembourg city, Sofitex Talent is currently looking for an

Administrative Assistant & Office Manager (M / F)

Duties and responsibilities :

Executive Assistant Tasks

Coordinate and manage calendars for the management team

Prepare agendas, presentations, and materials for meetings

Take and distribute meeting minutes as needed

Assist with travel bookings, expense management and internal event coordination

Administrative Support

Assist with general administrative tasks such as filing, scanning, data entry, and document formatting

Greet visitors and ensure a welcoming environment

Support office supply inventory and ordering

Handle incoming / outgoing courier and postal services

Profil

Bachelor’s degree or equivalent

3-5 years of experience as Executive Assistant, Administrative Assistant or Office Manager.

Fluency in English and French

Strong project management and organizational skills with good knowledge of business administration.

Manage confidential information with the utmost discretion and integrity.

Proficiency in Google Workspace tools and collaboration tools (Slack, etc.).

Analytical Thinking, Problem Solving, Organizing and Prioritizing.

Attention to detail, effective communication, flexibility and agility.

Excellent communication, interpersonal and organizational skills.

Preparation and presentation skills for letter, presentations and reports.

Ability to work in a fast-paced international environment.

This is a great opportunity to start asap on an initial 3-month contract + extensions.

Salary : Depending on experience - 42-49K + meal vouchers